Reporting Mechanism Process
The company has established and announced an internal reporting mailbox on its company website and internal website for use by both internal and external personnel. Reporting should provide at least the following information:
- The reporter’s name, ID number, and contact details such as address, phone number, and email.
- The name of the person being reported or other identifying characteristics sufficient to identify the individual being reported.
- Specific evidence that can be used for investigation.
Personnel handling the reporting matters should provide a written statement to maintain confidentiality regarding the reporter’s identity and the contents of the report. The company also commits to protecting the reporter from any improper treatment due to the reporting. The company will process the reporting cases according to the following procedures:
- Reporting matters involving general employees should be reported to the department head, while reporting matters involving directors or senior executives should be reported to independent directors.
- The company’s aforementioned supervisors or personnel receiving the reports should immediately investigate the related facts, and if necessary, seek assistance from the legal compliance or other relevant departments.
- If it is confirmed that the reported individual has violated relevant laws or the company’s integrity management policies and regulations, the individual should be immediately required to cease the related behavior, and appropriate measures should be taken. If necessary, legal action may be pursued to seek compensation for damages, to protect the company’s reputation and interests.
- All documents related to the acceptance, investigation process, and results of the reporting should be retained in written form for five years, and may be stored electronically. If any litigation related to the reporting occurs before the retention period ends, the related documents should be preserved until the conclusion of the lawsuit.
- If the reporting matter is verified as true, the relevant units should review and improve the internal control systems and operating procedures, and propose corrective measures to prevent the recurrence of similar behaviors.
- The company should report the reporting matters, how they were handled, and subsequent improvement measures to the board of directors. The company’s responsible unit should report any dishonest behavior, its handling, and subsequent improvement measures to the board of directors.
Report Channels
E-mail Report
General Administration Division：kaulinoh@siruba.com
Audit Room：kaulinao@siruba.com
Written Documents
Mailing Address：11F., No.128, Sec. 3, Minsheng E. Rd., Songshan District, Taipei City, Taiwan